Privacy Policy

Effective Date: June 4, 2025
Last Updated: June 4, 2025

This Privacy Policy (“Policy”) explains how Connexzia (“Connexzia,” “we,” “us,” or “our”), a United States corporation, collects, uses, discloses, and safeguards personal information obtained through our website (www.connexzia.com), our mobile applications (if any), and related services (collectively, “Services”). We comply with applicable U.S. federal and state privacy laws—including the California Consumer Privacy Act (“CCPA”)—as well as other global statutes where relevant. By accessing or using our Services, you agree to the practices described in this Policy.

1. Scope & Applicability
   1.1 Connexzia is headquartered in New York, NY, USA, and provides recruitment, staffing, and human capital services to employers and candidates nationwide (and, where permitted, internationally).
   1.2 This Policy applies to personal information collected from:
   • Website visitors
   • Job applicants and candidates
   • Client representatives and hiring managers
   • Freelance recruiters and service providers
   • Any other individuals interacting with our Services
   1.3 Connexzia typically acts as a “Data Controller” when determining purposes and means of processing personal information you directly provide. In certain engagements, we may act as a “Data Processor” on behalf of a client, processing candidate information under that client’s direction.
2. Definitions
   2.1 “Personal Information” means any information that identifies, relates to, describes, or is reasonably capable of being associated with a natural person. Examples include name, email address, phone number, job history, education, salary expectations, and any other data you provide.
   2.2 “Sensitive Personal Information” refers to categories such as race, religion, health, or biometric data. Connexzia does not intentionally collect Sensitive Personal Information unless required by law (for example, to comply with diversity reporting regulations in certain jurisdictions).
   2.3 “Cookies” are small text files placed on your computer or device that enable us to recognize you on return visits, remember your preferences, and collect aggregate information about site traffic.
   2.4 “Processing” means any operation performed on Personal Information, whether or not by automated means, including collection, storage, use, disclosure, or deletion.
3. Information We Collect
   3.1 Information You Provide Directly
   a. Contact and Identity Data: When you fill out a contact form, sign up for newsletters, create an account, or request a quote, you may provide:
   • Full name
   • Email address
   • Phone number
   • Company name and job title
   • Mailing address
   b. Candidate and Employment Data: If you apply for a position or register as a candidate, you may submit:
   • Curriculum vitae (CV) or résumé (including education, work history, certifications, licenses, references)
   • Cover letters or work samples
   • Compensation history and salary expectations
   • Availability and preferred work locations
   • Citizenship or visa status, when required by law to verify work authorization
   • Links to professional or social profiles (e.g., LinkedIn)
   c. Client and Vendor Data: If you are a hiring manager or a service provider, you may provide:
   • Business name, industry, company size, and hiring requirements
   • Point-of-contact details (name, email, phone)
   • Billing or invoicing information (billing address, payment details)
   d. Payment and Financial Data: For payroll outsourcing or payment processing services, we may collect:
   • Bank account or routing numbers (for payroll disbursements to contractors or freelancers)
   • Billing address and payment method details (credit card, ACH, or other payment processor information)
   3.2 Information Collected Automatically
   a. Usage and Technical Data: When you visit our website or use our mobile applications, our servers and third-party analytics providers automatically collect:
   • Internet Protocol (IP) address
   • Device type, operating system, and browser information
   • Pages viewed, time spent on each page, and navigational paths
   • Referring URL, date and time stamps, and clickstream data
   • Approximate geolocation based on IP address
   b. Cookies and Tracking Technologies: We and our service providers utilize Cookies, web beacons, pixel tags, and similar technologies to collect aggregate information about user behavior, measure site performance, and deliver targeted advertising.
   3.3 Information from Third-Party Sources
   a. Publicly Available Sources: For recruitment purposes, we may supplement candidate profiles with information from public websites (e.g., LinkedIn, professional directories).
   b. Third-Party Service Providers: We may receive Personal Information from background screening firms, job boards, applicant tracking systems, or other vendors, provided you have permitted the sharing of that data.
4. How We Use Your Information
   4.1 To Provide Services
   a. Recruitment and Placement: We use candidate data to evaluate qualifications, match you with job opportunities, schedule interviews, and facilitate client communications.
   b. Client Engagement: We use client information to understand hiring requirements, deliver quotes, negotiate fees, issue invoices, and process payments.
   c. Payroll and Payment Processing: We use billing and banking details to pay contractors, freelancers, or recruiters and to bill clients for our services.
   d. Service Improvement: Aggregate usage data and feedback help us optimize our website, refine recruitment processes, and improve user experience and performance.
   4.2 To Communicate with You
   a. Transactional Communications: We send you confirmations, notifications about application status, invoice receipts, and other administrative messages.
   b. Marketing and Promotional Materials: With your consent (where required by law), we send newsletters, hiring tips, industry insights, and promotional offers via email, SMS, or direct mail. You may opt out at any time by clicking “Unsubscribe” or contacting us directly.
   c. Surveys and Feedback: We may invite you to participate in surveys to help us gauge satisfaction and improve our Services.
   4.3 To Comply with Legal Obligations and Protect Our Rights
   a. Legal Compliance: We use your information to comply with U.S. federal and state laws (e.g., tax reporting, labor regulations, anti-fraud measures).
   b. Fraud Prevention and Security: We analyze data to detect and prevent fraud, identity theft, or other malicious activity against our platform, clients, or candidates.
   c. Dispute Resolution and Legal Claims: We may use your data to enforce our Terms of Service, respond to legal requests, or defend against claims.
5. Legal Basis for Processing (for California Residents)
   Under the California Consumer Privacy Act (CCPA), if you are a California resident, we rely on the following legal bases to process your Personal Information:
   5.1 Performance of a Contract: Processing is necessary to fulfill our contractual obligations (e.g., to provide recruitment or payroll services).
   5.2 Legitimate Interests: We may process information for our legitimate business interests—such as improving our Services, marketing, and internal analytics—provided these interests do not override your privacy rights.
   5.3 Consent: Where required by law (for example, sending promotional emails to California residents under California’s email marketing laws), we will obtain your prior affirmative consent. You have the right to revoke consent at any time for future processing.
6. Information Sharing and Disclosure
   6.1 Service Providers and Subprocessors
   a. Hosting and Infrastructure: We use cloud and hosting providers (e.g., Hostinger, Amazon Web Services) to store and secure data.
   b. Recruitment-Related Vendors: We may share candidate information with background screening companies, skill assessment platforms, or third-party job boards when you apply to a position.
   c. Payment Processors: When you pay invoices or receive payments (as a recruiter or contractor), we may share your billing or banking details with authorized payment processors (e.g., Stripe, PayPal, or local banking partners) to complete transactions.
   All third parties operate under contractual obligations to keep your data confidential and use it only for the specified purposes.
   6.2 Clients and Employers
   If you submit your résumé or profile for a specific job opening, we share your information with that particular hiring organization for consideration. We notify you beforehand and obtain your consent to share your data in most cases.
   6.3 Affiliates and Business Transitions
   If Connexzia merges with or is acquired by another entity, your Personal Information may be transferred to the successor organization, provided it agrees to uphold this Policy.
   6.4 Legal and Regulatory Disclosures
   We may disclose your information when required by law—such as responding to a subpoena, court order, or governmental request—or to protect our rights, property, or safety, or that of our clients or candidates.
   6.5 Aggregate and De-Identified Data
   We may aggregate and anonymize Personal Information for statistical, marketing, or research purposes. Once anonymized, the data cannot be traced back to any individual and may be used or shared without restriction.
7. Cookies and Tracking Technologies
   7.1 Use of Cookies
   We and our advertising, analytics, and social media partners use Cookies and similar technologies to track user behavior, measure site performance, and deliver targeted advertising. Cookies enable us to:
   • Maintain your session and login status while navigating our Services
   • Remember your site preferences (language, region, display settings)
   • Analyze aggregate site usage (page views, session duration, bounce rate)
   • Show you personalized ads on third-party platforms
   7.2 Types of Cookies
   a. Strictly Necessary Cookies: Required for core website functionality (e.g., keeping you logged in).
   b. Performance/Analytics Cookies: Collect anonymous data about how you interact with our Services (used for internal reporting and improvement).
   c. Functional Cookies: Remember your preferences (e.g., language, user settings).
   d. Advertising/Targeting Cookies: Track your browsing across websites to deliver relevant ads and measure campaign effectiveness.
   7.3 Managing Cookies
   You can set your browser to refuse or delete Cookies. If you disable certain types of Cookies, some features of our Services may not work properly.
8. Data Retention
   8.1 Retention Periods
   a. Candidate and Applicant Data: We retain candidate profiles, résumés, and related communication for up to two (2) years from last contact, unless you request earlier deletion or we are legally required to maintain it longer.
   b. Client and Employer Data: We retain business contact information, contracts, and billing records for at least seven (7) years to comply with financial, tax, and legal recordkeeping requirements.
   c. Inactive Accounts: If you create an account but remain inactive for two (2) years, we may notify you and delete your data if you do not reactivate or express intent to remain registered.
   8.2 Deletion and Anonymization
   When data is no longer needed for its original purpose or required to be retained by law, we either permanently delete it or anonymize it for aggregate statistical use.
9. Security Measures
   9.1 Technical Safeguards
   We implement industry-standard security measures to protect your Personal Information, including:
   • TLS/SSL encryption for data in transit (HTTPS on all pages collecting sensitive data)
   • AES-256 encryption for sensitive data at rest (where applicable)
   • Firewalls, intrusion detection, and monitoring systems on our servers and databases
   • Regular security audits, vulnerability assessments, and penetration testing by third-party firms
   9.2 Administrative Safeguards
   • Access Controls: Role-based permissions ensure only authorized personnel can access your data.
   • Employee Training: Our team undergoes regular privacy and security training.
   • Incident Response Plan: We maintain a documented procedure to detect, investigate, and respond to data breaches.
   9.3 Breach Notification
   In the event of a data breach affecting your Personal Information, we will:
   • Notify affected individuals and relevant state or federal authorities as required by law (e.g., California’s data breach notification statutes).
   • Provide details about the breach, data impacted, and recommended steps you can take.
   • Review and enhance security measures to prevent future incidents.
10. Your Privacy Rights
    10.1 California Residents (CCPA Rights)
    a. Right to Know: You have the right to request disclosure of the categories and specific pieces of Personal Information we have collected about you in the past 12 months, the sources of that information, the purposes for which we use it, and the categories of third parties with whom we share it.
    b. Right to Delete: You may request that we delete your Personal Information, subject to exceptions (e.g., to complete a transaction, comply with legal obligations, or defend legal claims).
    c. Right to Opt Out of Sale: If we ever “sell” your Personal Information (as defined under CCPA), you have the right to opt out. Currently, we do not sell Personal Information.
    d. Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA rights (e.g., by denying goods or services, charging different prices, or providing a lower level of service).
    To exercise these rights, please submit a verifiable request via email at privacy@connexzia.com or by calling +1 (917) 300-1549. We will verify your identity by matching the information you provide with our records.
    10.2 Other U.S. Residents
    Depending on your state of residence, you may have additional rights under applicable state laws (e.g., Colorado Privacy Act, Virginia Consumer Data Protection Act). We will honor any verified consumer request consistent with applicable law.
    10.3 General Rights (All Users)
    a. Access and Portability: You can request a copy of the Personal Information we maintain about you.
    b. Rectification: You can ask us to correct inaccurate or outdated information.
    c. Restriction of Processing: You can request that we temporarily suspend processing of your data if you contest its accuracy or believe processing is unlawful.
    d. Object to Processing: You may object to our processing based on legitimate interests; we will comply unless we demonstrate compelling legitimate grounds or a legal obligation to continue.
    e. Withdraw Consent: Where processing is based on consent, you may withdraw that consent at any time.
    To make any such request, please contact us at privacy@connexzia.com or call +1 (917) 300-1549. We may ask for additional information to verify your identity before fulfilling your request.
11. International Data Transfers
    Although Connexzia is a U.S.-based company, we may transfer and store Personal Information on servers located outside your jurisdiction. We implement appropriate safeguards—such as Standard Contractual Clauses or equivalent measures—when transferring data to countries that do not have an adequacy decision. By using our Services, you consent to such transfers.
12. Third-Party Links and Features
    Our Services may contain links to third-party websites, tools, or services (e.g., external job boards, social media platforms, analytics providers). These links and features are not covered by this Policy. We encourage you to review the privacy policies of any third party before providing Personal Information.
13. Children’s Privacy
    Our Services are not directed to individuals under the age of sixteen (16). We do not knowingly collect Personal Information from children under 16. If you believe a child under 16 has provided us with information, please contact us immediately at privacy@connexzia.com, and we will delete the data.
14. Changes to This Privacy Policy
    We may update this Policy to reflect changes in our practices, legal requirements, or Services. When material changes occur, we will post a prominent notice on our website and update the “Last Updated” date. Continued use of our Services after such modifications constitutes acceptance of the updated Policy.
15. Contact Information
    If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:

Connexzia
2918 Avenue I
Brooklyn, NY 11210
Email: partners@connexzia.com
Phone: +1 (917) 300-1549

For California residents, you may also submit inquiries or requests via our online CCPA portal at www.connexzia.com/ccpa-requests.

By using our Services, you acknowledge that you have read and understood this Privacy Policy and consent to our collection, use, disclosure, and protection of your Personal Information as described herein.